Save time

Quick to set up and easy to use, you will be ready to take bookings within minutes.

Fill your events

Take online or offline payments and direct customers to a waiting list for overbooked events. Design your customer’s choices - class passes, course tickets, early bird tickets or block booking discounts - then let the bookings flow!

Stay organised

Find booking and attendee information instantly so that you can focus on running your business or teaching your class.

Bookwhen is the online booking system with the flexibility to meet your needs.

We are a diverse community including thousands of happy and successful users. Whether you run fitness classes, after school clubs, training workshops, or almost any other activity - we can accomodate your needs.

Yoga beach 600 60


Classes, Courses, Groups

Design your schedule then let the bookings and payments take care of themselves while you concentrate on your event.

Seminar 600 80


Training, Seminars, Workshops

Let Bookwhen keep track of registrations for in-house office training, or take payments for workshops. We have the flexibility to get the job done, whatever your needs are.

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Activities, Clubs, Courses

Use simple, customisable booking forms, designed to help you comply with the latest data protection regulations. Make it easy for busy parents to join your activities and entice them to sign up with a range of attractive offers and discounts.

84% of our customers come from referrals.

Brad parkour 90

"Massive Impact"

You guys have made a massive impact to my small business and what I can offer!

Brad - Southend Parkour
Justin ted learning 90

"Couldn’t function without it"

Bookwhen has enabled our business to grow and provide our clients with a one stop shop for their learning and development needs... we couldn’t function without it.

Justin - MD at Ted Learning
Phoenix 90

"Million times easier"

It made my life a million times easier with booking and payment. I couldn't recommend it enough!

Nicki - Phoenix Fitness
Trusted by the best

Example schedule 600 70

A robust feature set to meet your booking needs.

Effortless booking process

Your events are easy to find, simple to book, and painless to pay for.

Fair waiting list

Full events form a queue with attendees being notified in order when places becomes available.

Custom booking form

Set up your booking form to collect all the information you need.

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Discount codes

If you're taking payments, apply discount codes and block booking rules with a flexible range of restrictions.

Reminder emails

Attendees get an add to calendar option in the confirmation email and a reminder email closer to the event.

Class passes

Give your customers the option to purchase a block of class credits for use on future events.

Customer list

Customer tracking

Monitor and manage attendees and bookings using our straightforward dashboard or by exporting the data to your own systems.

Award winning support

At Bookwhen, the service team is there for everyone, no matter what price plan you use - if you need us, you will be able to reach us.

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Places booked last month


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Join thousands of happy businesses from across the world.

Start taking online bookings in minutes with our simple setup.

Start your free trial